TOM9 Form When Buying or Selling a Car in Cyprus

When buying a used car in the Republic of Cyprus, the seller and buyer must officially register the change of registered owner. The main document for this procedure is form TOM 9Γ. In English-language materials published by the Road Transport Department, it is also referred to as TOM 9B.

TOM9 is not a certificate and does not confirm the absence of fines. It is an application completed and signed by the current and new owners of the car. The official form can be downloaded free of charge from the Road Transport Department website, or RTD.

• What TOM9 is and where to download the form
• What documents are required
• What to check before buying
• How to complete TOM9
• How the transaction works
• Documents for recall campaigns
• If there is no valid MOT
• Where to submit the documents
• Where to check fines and Road Tax
• Special cases
• Frequently asked questions

What TOM9 is and where to download the official form

Form TOM 9Γ is used to transfer registered ownership of a vehicle. It includes information about the car, the current owner, the buyer, insurance and the type of ownership after the transfer.

The official form is available on the RTD page dedicated to changes of ownership:

Transfer of ownership of a motor vehicle — Road Transport Department

On the page, you need to open the file «Έντυπο Μεταβίβασης ΤΟΜ9Γ.pdf». This is the current official form in Greek.

The form can be downloaded from the RTD website or obtained at a department office or another authorised centre, after which the details of both parties are completed.

What documents are required for the transfer

Document	Provided by
Completed TOM 9Γ form	Seller and buyer
Original vehicle registration certificate — Registration Certificate or Logbook	Seller
Identity card or passport	Both parties
Insurance certificate in the name of the new owner, valid for at least 3 months	Buyer
Documents relating to manufacturer recall campaigns	Depending on the result of the vehicle check
TOM 120A	Buyer, if there is no valid MOT
Power of attorney and certified signatures	If one of the parties is not present in person

The officially published fee for a standard vehicle transfer is EUR 8.54.

What to check before buying a used car

The TOM9 form confirms the parties’ intention to transfer the car, but it does not replace checking its documents and technical condition.

Registration Certificate

The seller’s name must match the name of the registered owner in the Registration Certificate. You should also check the registration number, make, model and VIN.

If the sale is being conducted by someone who is not the owner named in the document, ask for an official power of attorney or other documents confirming their authority.

Vehicle VIN

The VIN in the Registration Certificate must fully match the number on the vehicle body. The transaction should not be completed if the number does not match or there are signs that it has been altered.

MOT

Check the validity period of the technical inspection. The absence of a valid MOT does not always prevent the transfer, but the buyer will need an additional TOM 120A declaration.

Road Tax

The seller should check the status of the road licence and whether there is any Road Tax debt. If the vehicle has officially been taken off the road or has outstanding debt, the next steps should be clarified with the RTD before the transaction.

Recall campaigns

The vehicle must be checked by VIN with an official dealer or distributor of the make. The check concerns not only Takata airbags but also other outstanding manufacturer recall campaigns.

Loan, leasing and restrictions

If the vehicle is subject to a loan or lease, or a financial institution’s interest is recorded in the registration data, the bank or leasing company may need to consent to the sale.

Technical condition

The buyer should preferably arrange an independent inspection before payment. TOM9 does not confirm that the vehicle is in good working order, its actual mileage, the absence of accidents or the quality of previous repairs.

How to complete the TOM9 form

Complete the form using the information in the original documents. Do not use details from an advertisement, correspondence or an old copy of the Registration Certificate.

Vehicle details

Copy the registration number, VIN and other characteristics from the Registration Certificate. The VIN must be entered in full, without abbreviations.

Details of the current owner

The seller enters their name, identity card or passport number, or company registration number, along with the other requested details. The information must match the Registration Certificate.

Buyer’s details

The buyer enters their name, identification details and the address that will be added to the vehicle’s registration record.

Type of new ownership

The form must indicate whether the vehicle is being transferred into the buyer’s sole ownership, joint ownership, a loan, a lease or another provided category.

Insurance

The insurance certificate details must be entered according to a policy issued in the name of the new owner. The seller’s insurance is not automatically transferred to the buyer.

Signatures

Both parties sign the form. Do not sign a blank form or leave fields blank where other information could later be entered.

If the seller and buyer are both present when the documents are submitted, their identities and signatures are checked at the receiving centre. If one party is absent, the signature may need to be certified in advance and the representative will need to present a power of attorney.

How the purchase and sale of a car works

Step 1. The parties check the documents

The buyer checks the seller against the Registration Certificate and verifies the VIN, MOT, Road Tax and recall campaigns. The seller checks the buyer’s documents.

Step 2. The terms are agreed

Before signing the documents, the parties should agree on the price, payment method, condition of the vehicle, number of keys and time of handover.

Step 3. The buyer arranges insurance

The insurance certificate must be issued in the name of the new owner before the documents for the transfer are submitted.

Step 4. TOM9 is completed

The seller and buyer enter the details in the form, check the VIN, document numbers, address and insurance information, and then sign the application.

Step 5. Additional documents are prepared

If there is no MOT, TOM 120A is completed. For vehicles affected by recall campaigns, TOM 369–372 documents are prepared depending on the circumstances.

Step 6. Payment is made

The parties determine the payment method themselves. When paying by bank transfer, the seller should verify that the money has actually arrived in their account rather than relying on a screenshot or the buyer’s notification.

Step 7. The documents are submitted for the transfer

The safest option is for the seller and buyer to visit together. This makes it possible to check the documents and complete the procedure without handing the signed application to the other party for processing “later”.

Step 8. The car and keys are handed over

The car, keys and original documents should be handed over after payment has been confirmed and the official change of owner has been completed.

What forms are required for recall campaigns

Form	Purpose
TOM 369	Confirmation from an official representative that there are no outstanding recall campaigns
TOM 370	Declaration confirming that recalls were checked when the vehicle was registered
TOM 371	Declaration confirming that recalls were checked when the owner changed or during a technical inspection
TOM 372	Confirmation that the new owner is aware of an outstanding recall campaign

For a standard transaction involving an already registered vehicle, documents related to the change of owner are important. The exact set depends on the result of the VIN check.

TOM 372 does not remedy the defect and does not replace repairs. If an open recall is found, you should clarify with the official dealer how the defect will be rectified and whether there are any restrictions on using the vehicle.

What to do if the vehicle has no valid MOT

When transferring a vehicle without a valid technical inspection, form TOM 120A is used where applicable. The new owner confirms that they are aware that there is no valid MOT.

Signing TOM 120A does not mean that the vehicle may be used without the required technical inspection. If necessary, it should be taken to an MOT test without breaching road traffic rules.

Where to submit TOM9 and the other documents

Documents for a change of owner are accepted by:

• district offices of the Road Transport Department;
• Citizen Service Centres;
• KEPO centres of the Department of Postal Services, if the selected office provides this service.

Before visiting, it is recommended to check the opening hours, whether an appointment is required and whether the specific case can be processed. Company vehicles, vehicles subject to customs restrictions, inherited vehicles and transactions conducted through a representative may require applying directly to the RTD.

Contact details and district offices are published on the official Road Transport Department page.

Where to check fines, Road Tax and vehicle details

Camera-enforced fines

The Gov.cy portal provides an official service for checking out-of-court fines issued by the camera enforcement system:

Check camera enforcement system fines

Fines relate to the current owner or driver and are not part of the TOM9 form. A buyer generally cannot independently obtain complete information about someone else’s fines without the owner’s details and involvement.

The standard list of RTD documents for a change of owner does not specify a separate certificate confirming the absence of road fines. Therefore, TOM9 does not need to be obtained from the police and should not be called a certificate of no fines.

Road Tax debt

The owner can check outstanding debt through the official service:

Check Road Tax debt

Vehicle details

A registered user of the RTD system can view information about their vehicle and driving licence:

View vehicle and driving licence details

Access to personal registration information is generally available to the owner. The buyer should ask the seller to show the current details before handing over the money.

Special cases

The seller cannot be present

A certified signature and, if a representative is involved, a power of attorney will be required. For a power of attorney issued outside the Republic of Cyprus, an Apostille, legalisation or official translation may be required.

The vehicle belongs to a company

The authority of the person signing TOM9 on behalf of the company must be confirmed. The RTD may request corporate documents or a resolution of an authorised company body.

The vehicle is subject to a loan or lease

Before payment, obtain confirmation that the financial institution permits the transfer of the vehicle and that its registered interest will be removed.

The buyer is a foreign national

The buyer should clarify with the RTD in advance which identification documents and proof of address will be required to enter their details into the registration system.

The vehicle was inherited

Before the sale, the heir’s right to dispose of the vehicle must be documented. A relative’s ordinary signature on TOM9 is not sufficient.

What to do after the transfer

• the seller should keep a copy of TOM9 and confirmation that the transaction has been completed;
• the parties should keep a receipt or agreement stating the price and handover date;
• the seller should notify the insurance company;
• the buyer should keep the new registration document and insurance certificate;
• the seller should delete personal data from the car’s multimedia system;
• unlink the manufacturer’s mobile app and digital keys.

Frequently asked questions

Is TOM9 used when buying or selling?

For both operations. Buying and selling are one change-of-owner procedure: the seller hands over the vehicle and the buyer registers it in their name.

Where can I get a TOM9 certificate?

TOM9 is not a certificate. It is an official application form that can be downloaded free of charge from the RTD page or obtained at an authorised centre.

Do I need to purchase the TOM9 form?

No. The official PDF is available free of charge on the Road Transport Department website.

Can TOM9 be completed by hand?

Yes. The important thing is to write legibly and accurately copy the information from the original documents.

Does TOM9 replace a sale and purchase agreement?

TOM9 records the change of registered owner. A separate agreement or receipt is useful for recording the price, payment, technical condition and time of handover of the vehicle.

Do the parties need to come together?

A joint visit by the seller and buyer makes checking identities and signatures easier. If one party is absent, certification of the signature and a power of attorney may be required.

Can a car be sold without an MOT?

The transfer may be completed with an additional TOM 120A declaration. This does not exempt the new owner from the requirements for undergoing a technical inspection.

Is a certificate confirming the absence of fines required?

The standard list of documents for an ordinary change of owner published by the RTD does not specify such a certificate. Fines can be checked through the relevant government services, but TOM9 is not a certificate concerning fines.

When should the money and keys be handed over?

The parties should agree on the payment arrangements in advance. It is safer for the seller to hand over the keys after confirming receipt of the money and official completion of the change of owner.

Where can I check the current requirements?

The current form, list of documents and additional forms should be checked on the official Road Transport Department page immediately before the transaction.

Glossary

TOM 9Γ

Official RTD form for transferring registered ownership of a vehicle.

RTD

Road Transport Department — the Road Transport Department of the Republic of Cyprus.

Registration Certificate

The vehicle registration certificate, also commonly called the Logbook.

MOT

Mandatory periodic technical inspection of a vehicle.

Road Tax

The road licence and the associated payment for the right to operate a registered vehicle.

Recall

A manufacturer recall campaign to inspect or rectify an identified vehicle defect.